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Flexense Data Management Software

Disk Space Utilization Analysis

DiskBoss provides advanced disk space utilization analysis capabilities allowing one to analyze one or more local disks, network shares or NAS storage devices and easily identify directories and files holding significant amounts of the disk space. In order to analyze one or more disks or directories, select the directories in the DiskBoss file navigator and press the 'Analyze' button located on the main toolbar.

Disk Space Analysis Command

DiskBoss will scan the selected disks and directories and display the analysis results dialog showing disks, directories and files sorted by the amount of the used disk space. The disk space analysis results dialog allows one to browse analysis results, perform file management operations, categorize and filter results, generate various types of charts, save analysis reports into the HTML, PDF, Excel, XML, text and CSV formats, submit reports to an SQL database, etc.

Disk Space Analysis Results

The user is provided with the ability to browse files and directories sorted by the used disk space, filter analysis results by the file extension, category, file size, last access time, user name, etc. and easily identify disk space usage hotspots. In addition, DiskBoss allows one to perform file management operations on analysis results, generate various types of disk space analysis charts and export reports into a number of standard formats such as HTML, PDF, XML, Excel CSV and ASCII text.

DiskBoss Disk Space Analysis Video Tutorial

Disk Space Usage Pie Charts

DiskBoss provides numerous types of charts capable of displaying the used disk space per directory, file category, extension, file size, last access, modification and creation times, etc. In order to open the charts dialog, just press the 'Charts' button located on the results dialog's toolbar.

Disk Space Analysis Pie Charts

By default, the charts dialog shows the amount of the used disk space per directory for the currently displayed file system location. In addition, the chart mode selector allows one to show the number of files per directory, the used disk space per category and the number of files per category.

Disk Space Analysis Categories

In general, the charts dialog shows information about the directory view and the categories view. In order to display a different type of categories, just select the required category in the categories view and then open the charts dialog. In addition, the charts dialog allows one to edit chart options displayed in the chart's status string and copy the chart image to the clipboard making it very easy to integrate DiskBoss disk space usage charts in user's documents and reports.

File Filters and File Categories

The top view of the analysis results dialog shows directories and files sorted by the amount of the used disk space and the bottom view shows the currently selected file categories, which are allowing one to categorize and filter files and directories displayed in the top view.

Disk Space Analysis Categories

DiskBoss provides the ability to categorize disk space analysis results by the file extension, file type, file size, user name, creation, last modification and last access dates. In order to change the file categorization mode, click on the 'Categories' combo box located in the top-left corner of the categories view and select an appropriate file categories mode.

Disk Space Analysis Filters

In order to apply one or more file categories as a filter, select the required file categories in the bottom view, press the right mouse button and select the 'Apply Selected Filters' menu item. DiskBoss will filter the disk space analysis results and display in the top view files matching the selected file filters and directories containing these files.

Disk Space Analysis Filter Active

With an active file filter, all operations such as browsing, file copy, move and delete, reports generation, charts, etc. will be performed on filtered results only. In order to reset the currently active file filter, press the right mouse button over the filters view and select the 'Clear Selected Filters' menu item.

File Management Operations

DiskBoss allows one to copy, move and delete files and directories displayed in the disk space analysis results dialog. In order to perform a file operation on one or more files or directories, select the required items in the directory view, press the right mouse button and select an appropriate file management operation.

Disk Space Analysis Operations

For copy and move operations, enter the destination directory and optionally press the 'Advanced Options' button to open the file copy options dialog. The copy options dialog allows one to control the file overwrite mode, file copy rules, performance tuning options and error handling options.

Disk Space Analysis Results Copy

When copying files with an active file filter, DiskBoss automatically adds one or more file matching rules to the 'Rules' tab ensuring that only filtered files are copied to the destination directory. In order to delete one or more files or directories, select the required files or directories in the analysis results view, press the right mouse button and select the 'Delete' menu item.

Classify Disk Space Analysis Results

DiskBoss provides the ability to classify and categorize disk space analysis results allowing one to understand what types of files are stored in directories holding most of the used disk space. In order to classify files in one or more directories displayed in the disk space analysis results dialog, select the required directories in the directory view, press the right mouse button and select the 'Classify Files' menu item.

Disk Space Analysis File Classification

On the file classification plug-ins dialog, select an appropriate file classification plug-in and press the 'Classify' button. DiskBoss will classify files in the selected directories and display a list of file categories sorted by the amount of the used disk space.

File Classification Results

The file classification results dialog shows file categories and classes according to the selected file classification plug-in and provides the user with the ability to export charts, save reports, submit results to an SQL database and perform file management operations on specific types of files. Moreover, the user is provided with the ability to apply second-level file categories and filters by the file size, extension, last access, creation and modification dates, etc. to further focus on specific files or file groups.

Searching Files in Disk Space Analysis Results

DiskBoss provides the ability to search files in disk space analysis results by the file name, extension, full path, file category, file size, file attributes, creation, last modification and last access dates. In order to start a file search operation, analyze one or more disks or directories and press the 'Search' button located on the main toolbar.

Disk Space Analysis Results Search Files

By default, the search operation will be performed on all disk space analysis results. In order to search files in a specific disk, directory or network share, select one or more directories in the disk space analysis results view, press the right mouse button and select the 'Search Files' menu item. DiskBoss will search in the selected directories and display the file search results dialog showing a list of files matching the user specified criteria.

Searching Files in Disk Space Analysis Results

The search results dialog allows one to filter and categorize file search results, display various types of pie charts, copy, move and/or delete files, export file search results to a number of standard report formats including PDF, HTML, text, Excel CSV and XML. In addition, advanced users are provided with the ability to export file search results to an SQL database.

Disk Space Analysis Reports

DiskBoss allows one to save disk space analysis reports into a number of standard formats including HTML, PDF, Excel, XML, text and CSV. In the simplest case, perform a disk space analysis operation and press the 'Save' button located on the disk space analysis results dialog. On the save report dialog, select an appropriate report format, enter a report file name and press the 'Save' button.

Save Disk Space Analysis Report

For the HTML, PDF, text, Excel CSV and XML report formats, the user is provided with the ability to save a short summary report or a longer detailed report, which may be very long for large file systems containing millions of files. By default, DiskBoss will save a short, summary disk space analysis report in the HTML report format, which will include a top-level view of analyzed disks or directories and a list of tables showing the disk space usage and the number of files per file extension, file type, user name, etc.

Disk Space Analysis HTML Report

In addition, the user is provided with the ability to save disk space analysis results to the DiskBoss native report format, which preserves all information related to each specific disk space analysis operation and may be loaded at any time just by clicking on a report file in the DiskBoss file navigator.

Microsoft Excel Reports

Sometimes, it may be required to perform additional analysis of disk space usage results using external tools such as Microsoft Excel. In order to export disk space analysis results to the Excel report format, perform a disk space analysis operation, press the 'Save' button located on the disk space analysis results dialog, select the 'Excel Summary' report format for a short summary report or the 'Excel Report' format for a detailed disk space analysis report.

Save Excel Disk Space Analysis Report

A summary Excel report will include a top-level list of analyzed disks and directories and a number of tables showing the used disk space and the number of files per file extension, file category, file creation time, last modification time, user name, etc.

Microsoft Excel Disk Space Analysis Report

A detailed Excel report will include a list of file categories according to the currently selected file categorization mode and an hierarchy of directories and files sorted by the amount of the used disk space, which may be very long for large file systems containing millions of files. In order to control how many directory levels and how many files per directory are exported in the detailed report, press the 'Advanced Options' button located on the 'Save Report' dialog and customize the disk space analysis report for your specific needs.

Graphical PDF Reports

One of the most useful ways to export disk space analysis results is to use the PDF summary or the PDF report formats. Both of these report formats include various types of graphical pie charts showing disk space usage and the number of files per file extension, file category, creation time, last modification time, user name, etc. In order to save disk space analysis results to a PDF report file, press the 'Save' button located on the disk space analysis results dialog and select the 'PDF Summary' report format for a short, summary report or the 'PDF Report' format for a detailed disk space analysis report.

Save PDF Disk Space Analysis Report

A summary PDF report will include a top-level list of analyzed disks, directories or network shares sorted by the amount of the used disk space followed by a number of pie charts showing the disk space usage and the number of files per file extension, file category, file creation time, last modification time, user name, etc. A detailed PDF report will include an hierarchy of directories and files sorted according to the used disk space, which may be very long for large file systems containing millions of files.

Grahical PDF Disk Space Analysis Report

In addition to the directory tree sorted by the used disk space, detailed PDF reports include pie charts showing the disk space usage per file category and the number of files per file category according to the currently selected file categorization mode. For example, if the second-level file categories mode is set to categorize disk space analysis results by the file extension, the PDF report will display pie charts showing the used disk space and the number of files per file extension.

Exporting Disk Space Analysis Reports to an SQL Database

DiskBoss Ultimate and DiskBoss Server allow one to save disk space analysis reports into an SQL database. A long-term history of disk space analysis reports from multiple servers and desktop computers may be submitted to a centralized SQL database and used to analyze disk usage trends across the entire enterprise.

Disk Space Analysis Save SQL Database Report

In order to be able to export reports to an SQL database, open the 'Options' dialog, enable the ODBC interface and specify the name of the data source, database user name and password to use to connect to the database.

Disk Space Analysis SQL Database Reports

Finally, IT and storage administrators are provided with the ability to analyze disk space usage reports from multiple servers or desktop computers and display the used disk space and the number of files per user and/or per host allowing one to gain an in-depth visibility into disk space usage patterns across the entire enterprise.

Analyzing Disk Space Usage Per Host

DiskBoss Server and DiskBoss Enterprise provide the ability to automatically detect all servers and NAS storage devices on the network, analyze hundreds of servers and/or NAS storage devices via the network, submit reports to a centralized reports database and display charts showing the disk space usage per server or NAS storage device across the entire enterprise.

Analyzing Disk Space Usage Per Server

In order to analyze disk space usage per server, perform one or more disk space analysis operations on multiple servers and/or NAS storage devices, open the 'Reports' dialog, press the 'Analyze' button and select the 'Analyze Disk Space Usage Per Host' menu item. DiskBoss will analyze all reports saved in the reports database and display the hosts analysis dialog showing the disk space usage per host.

DiskBoss Disk Space Usage Per Server

The hosts analysis dialog provides the ability to display pie charts and bars charts showing the disk space usage per server or NAS storage device according to analysis reports saved in the reports database. The user is provided with the ability to select types of disk space analysis operations and file system locations to analyze, edit the chart header and footer, copy the chart image to the clipboard and export graphical PDF reports including pie charts.

Analyzing Disk Space Usage Per User

DiskBoss Server and DiskBoss Enterprise provide the ability to automatically detect all servers and NAS storage devices on the network, analyze hundreds of servers and/or NAS storage devices via the network, submit analysis reports to a centralized report database and display charts showing the used disk space per user across the entire enterprise.

Analyzing Disk Space Usage Per User

In order to analyze disk space usage per user, perform one or more disk space analysis, file classification and/or duplicate files search operations on multiple servers and/or NAS storage devices, open the 'Reports' dialog, press the 'Analyze' button and select the 'Analyze Disk Space Usage Per User' menu item. DiskBoss will analyze all reports saved in the reports database and display the users analysis dialog showing the disk space usage per user.

DiskBoss Disk Space Usage Per User

The users analysis dialog provides the ability to display pie charts and bars charts showing the disk space usage, file categories, the number of duplicate files and the amount of duplicate disk space per user according to analysis reports saved in the reports database. The user is provided with the ability to select types of disk analysis operations, file categories and file system locations to analyze, edit the chart header and footer, copy the chart image to the clipboard and export graphical PDF reports including pie charts.

IMPORTANT: In order to be able to display the disk space usage per user, the disk space analysis operation should be configured to process and display files user names.

Analyzing Network Servers and NAS Storage Devices

DiskBoss allows one to scan the network, discover network servers and NAS storage devices, automatically detect all accessible network shares and analyze disk space usage in hundreds of network servers and NAS storage devices. In addition, the user is provided with the ability to export the list of detected servers and NAS storage devices (including lists of network shares for each server) into HTML, PDF, text and Excel CSV reports.

Search Network Servers and NAS Storage Devices

In order to discover all network servers and NAS storage devices on the network, press the 'Network' button located on the main toolbar and wait while DiskBoss will scan the network and show a list of detected network servers and NAS storage devices. In order to analyze disk space usage in one or more servers or NAS storage devices, select the required servers and NAS storage devices and press the 'Analyze' button.

Analyze Network Servers and NAS Storage Devices

DiskBoss will show all accessible network shares hosted on the selected servers and NAS storage devices allowing one to analyze disk space usage and save various types of disk space analysis charts and reports. In addition, the user is provided with the ability to customize a large number of advanced disk space analysis options allowing one to tune disk space analysis operations for user specific needs and hardware configurations.

Batch Disk Space Analysis Operations

DiskBoss Server and DiskBoss Enterprise provide the ability to execute one or more pre-configured disk space analysis operations on all network servers and NAS storage devices on the network and generate an individual disk space analysis report for each server and NAS storage device. In order to be able to use batch disk space analysis operations, the user needs to pre-configure one or more disk space analysis commands customized to generate disk space analysis reports according to user-specific needs and requirements.

Batch Disk Space Analysis Operations

In order to start a batch disk space analysis operation, press the 'Network' button located on the main toolbar, search all servers and NAS storage devices on the network, select one or more servers and NAS storage devices, press the right mouse button and select the 'Execute Batch Command' menu item.

Select Batch Disk Space Analysis Commands

DiskBoss will display a list of pre-configured disk space analysis commands allowing one to select one or more commands to be executed on all selected servers and NAS storage devices. In addition, the user is provided with the ability to select how to save disk space analysis reports - for each analyzed server or for each analyzed network share. By default, all disk space analysis reports will be saved in the DiskBoss internal reports database allowing one to open each report, review results, generate various types of pie charts and export reports into a number of standard formats including HTML, PDF, text, Excel CSV and XML.

Analyzing Specific File Types or File Categories

One of the most powerful capabilities provided by DiskBoss is the integration between disk space analysis and file search features allowing one to perform disk space analysis on files matching one or more user-specified rules. For example, the user is provided with the ability to analyze files related to a specific file category, with a specific file size that were modified or created during a specific time period or any other combination of user-specific rules. In order to add one or more file matching rules to a disk space analysis operation, press the 'Advanced Options' button on the disk space analysis command dialog, select the 'Rules' tab and press the 'Add' button. Once finished to add file matching rules, select an appropriate rules logic mode (AND/OR) and press the 'Save' button.

Disk Space Analysis Rules

For a rule-based disk space analysis operation, the results dialog will show files matching the specified rules and directories containing these files. All types of charts and reports will include information about filtered files only making it very easy to focus on specific types or categories of files.

Disk Space Analysis Negative Rules

In addition to positive file matching rules allowing one to analyze disk space usage for files matching user-specified rules, DiskBoss provides the ability to add negative file matching rules, which will exclude specific type or categories of files from the disk space analysis process. For example, in order to exclude all types of backup and archive files from disk space analysis results, add a file category rule, select the 'Not Categorized As' rule operator and select the 'Archive and Backup Files' file category.

Excluding Subdirectories from Disk Space Analysis Process

Sometimes, it may be required to exclude one or more subdirectories from the disk space analysis process. For example, if you need to analyze a disk excluding one or two special directories, you may specify the whole disk as an input directory and add the directories that should be skipped to the exclude list.

Excluding Subdirectories from Disk Space Analysis Process

In order to add one or more directories to the exclude list, open the disk space analysis command dialog, press the 'Options' button, select the 'Exclude' tab and press the 'Add' button. All files and subdirectories located in the specified exclude directory will be excluded from the disk usage analysis process. In addition, advanced users are provided with a number of exclude directories macro commands allowing one to exclude multiple directories using a single macro command.

DiskBoss provides the following exclude directories macro commands:

  • $BEGINS <Text String> - this macro command excludes all directories beginning with the specified text string.
  • $CONTAINS <Text String> - this macro command excludes all directories containing the specified text string.
  • $ENDS <Text String> - this macro command excludes all directories ending with the specified text string.
  • $REGEX <Regular Expression> - this macro command excludes directories matching the specified regular expression.

For example, the exclude macro command '$CONTAINS Temporary Files' will exclude all directories with 'Temporary Files' in the full directory path and the exclude macro command '$REGEX \.(TMP|TEMP)$' will exclude directories ending with '.TMP' or '.TEMP'.

Conditional Disk Space Analysis Actions

IT professionals and storage administrators are provided with the ability to automatically detect abnormal disk space usage patterns, send E-Mail notification, save disk space usage reports and/or execute file management commands or custom actions. The user is provided with the ability to define one or more disk space analysis conditions, evaluate these conditions on disk space analysis results and send E-Mail notifications and/or execute actions if one or more of the specified conditions are met.

Conditional Disk Space Analysis Actions

In order to add one or more disk space analysis conditions and actions, open the disk space analysis options dialog, select the 'Actions' tab and press the 'Add' button. On the action dialog, select the directory mode, enter the directory to evaluate the condition for, select the condition type, enter the condition value, select the action type and enter the action value.

Conditional Disk Space Analysis Action

During runtime, DiskBoss will perform disk space analysis and evaluate the specified conditions for one or more directories depending on the selected directory mode. Execution of disk space analysis actions depends on the selected actions mode. In the 'Preview' mode, DiskBoss will mark directories matching the specified conditions in the results dialog and show the actions preview dialog allowing one to verify and manually confirm all disk space analysis actions, reports and E-Mail notifications to be executed.

In the 'Execute' mode, instead of showing the disk space analysis results dialog, DiskBoss will automatically send E-Mail notifications, save reports and/or execute actions for each directory matching the user-specified conditions. The 'Execute' mode is especially useful for automatic disk space analysis and file management operations performed periodically using DiskBoss Server allowing one to trigger user-defined disk cleanup and file management operations based on disk space analysis results.

Advanced Disk Space Analysis Options

DiskBoss provides a large number of advanced disk space analysis options allowing one to customize and configure disk space analysis operations for user-specific needs and custom hardware and storage configurations.

Disk Space Analysis Options

The disk space analysis options dialog allows one to control the directory scanning mode, the default report title, advanced reporting options, the performance mode and enable/disable automatic report generation. In addition, the user is provided with the ability to analyze specific file types, control performance tuning options, exclude specific directories from the disk space analysis process and specify one or more conditional analysis actions.

Pre-Configured Disk Space Analysis Commands

One of the most powerful and flexible capabilities of DiskBoss is the ability to pre-configure custom disk space analysis operations as user-defined commands and execute such commands in a single mouse click using the DiskBoss GUI application or direct desktop shortcuts.

Pre-Configured Disk Space Analysis Commands

User-defined commands may be managed and executed through the commands dialog or the commands tool pane. In order to add a new command through the commands pane, press the right mouse button over the pane and select the 'Add New - Disk Space Analysis Command' menu item. In order to execute a previously saved command, just click on the command item in the commands tool pane or create a direct desktop shortcut on the Windows desktop.

Analyzing Disk Space Usage Using DiskBoss Command Line Utility

In addition to the DiskBoss GUI application, DiskBoss Ultimate and DiskBoss Server provide a command line utility capable of performing disk space utilization analysis operations and executing user-defined disk space analysis commands from shell scripts and batch files. The DiskBoss command line tool is located in the <ProductDir>/bin directory.

diskboss -analyze -dir <Directory 1> [ ... <Directory X> <Options> ]

This command analyzes the specified disks, directories or network shares.

diskboss -analyze -server <Host Name 1> [ ... <Host Name X> <Options> ]

This command analyzes all network shares in the specified servers or NAS storage devices.

diskboss -analyze -network [ Options ]

This command analyzes all network shares in all servers on the network.

diskboss -execute <User-Defined Disk Space Analysis Command>

This command executes a user-defined disk space analysis command.

Parameters:

-dir <Directory 1> [ ... <Directory X> ]

This parameter specifies the list of input disks or directories to analyze. In order to ensure proper parsing of input disks and directories, directories containing space characters should be double quoted. By default, DiskBoss will generate a combined disk space analysis report showing information about all analyzed disks, directories or network shares. In order to generate an individual report for each input directory use the '-batch' command line option to enable the batch report generation mode.

-server <Host Name 1> [ ... <Host Name X> ]

This parameter specifies the list of host names or IP addresses of servers or NAS storage devices that should be analyzed. DiskBoss will enumerate all network shares accessible in the specified servers or NAS storage devices, perform disk space analysis and generate reports if required. By default, DiskBoss will generate a combined disk space analysis report showing information about all analyzed network shares. In order to generate an individual report for each network share use the '-batch' command line option to enable the batch report generation mode.

-network

In the network-wide disk space analysis mode, DiskBoss will discover servers and NAS storage devices accessible on the network, enumerate all network shares available in all detected servers and NAS storage devices, perform disk space analysis and generate reports if required. By default, DiskBoss will generate a combined disk space analysis report showing information about all analyzed network shares. In order to generate an individual report for each network share use the '-batch' command line option to enable the batch report generation mode.

Options:

-exclude_dir <Exclude Directory 1> [ ... <Exclude Directory X> ]

This option specifies the list of directories that should be excluded from the disk space analysis operation. In order to ensure proper parsing of command line arguments, directories containing space characters should be double quoted.

-save_html_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to an HTML file. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].html

-save_csv_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to an Excel CSV file. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].csv

-save_text_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to a text report file. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].txt

-save_pdf_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to a PDF report file. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].pdf

-save_xml_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to an XML report file. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].xml

-save_report [ Report File Name ]

This option saves a disk space analysis report and the list of all file categories to a native DiskBoss report file, which may be later loaded in the DiskBoss GUI application for future review and analysis. If no file name is specified, DiskBoss will automatically generate a file name according to the following template: diskboss_[date]_[time].flr

-save_to_database

This option saves a disk space analysis report to an SQL Database using the ODBC interface configured in the DiskBoss GUI application options dialog.

-title <Report Title>

This option sets a custom report title.

-label <Report Label>

This option sets a custom report label.

-levels <File System Levels>

This option sets the number of file system hierarchy levels to export (default is 3).

-files_per_dir <Files Per Directory>

This option sets the maximum number of files (or subdirectories) per directory to export (default is 20).

-compress

This option instructs to save compressed disk space analysis reports.

-batch

This option enables the batch report generation mode. In the batch report generation mode DiskBoss saves an individual report file for each input disk, directory or network share.

-v

This option shows the product's major and minor versions.

-help

This option shows the command line usage information.